Letters Of Invitation For Indonesia Visa

Letters Of Invitation For Indonesia Visa

Embarking on a journey to Indonesia is an adventure of vibrant cultures and breathtaking landscapes, and a well-crafted letter of invitation can be your passport to this archipelagic paradise. Worry Not! We’ve got your back!

This guide is your ally in navigating the nuances of creating compelling invitation letters, ensuring that your guests’ visa applications reflect the warmth and sincerity of your welcome to Indonesia. Whether it’s for business, leisure, or a cultural exchange, let’s explore the art of crafting invitations that open doors to the wonders of Indonesia.

Let’s dive in!

Letter Of Invitation

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If you are visiting friends or family in Indonesia, they may have to write you an invitation letter, which you must include with the other Indonesian visa requirements.

If you are travelling for business, the company in Indonesia that you will be visiting must write you an invitation letter. 

This type of letter must include:

  • Be typed on the company letterhead
  • Display the inviting company’s full address and phone number.
  • Indicate the number of days and entries for which you are asking the visa. 

In both circumstances, the inviter must clarify whether they will share responsibility for your lodging and upkeep charges.

Cover Letter

A Business Visa Cover Letter from the firm, organization, or institution for which they work is also required for business travellers. 

The letter must be written on corporate letterhead and include the firm/organization/institution’s full address and phone number, as well as the number of days and entries for which the applicant requires the visa.

What Information Should Be Included In A Visa Invitation Letter? 

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The following information about the host must be included in the visa invitation letter:

  • Full name
  • Date of birth
  • Address 
  • Telephone number
  • Occupation
  • Type of home (owned/rented house / flat / room)
  • Host’s residential status in the host country
  • Signature

On the other side, the letter must also include the following information about the guest:

  • Full name as shown on their International Passport
  • Date of birth
  • The person’s address and telephone number 
  • Relationship between the host and the guest
  • The purpose of the trip (friendly visit, holiday, wedding, birthday party.)
  • The exact entry date and exit date 

If the letter is addressed to the guest do not make it sound too official. It is better if it sounds more personal and friendlier rather than formal so that the consular officer can have a better sight of the relationship between the host and the guest.

Who Is Authorized To Issue A Visa Invitation Letter?

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 For the visa invitation letter to be valid, the individual submitting it must meet the following requirements:

  • Must be an Indonesian citizen or lawful permanent resident
  • Must be a family member, relative, acquaintance, boyfriend/girlfriend
  • Must have a registered address in Indonesia (apartment or home)
  • If the applicant is travelling to Indonesia with his or her family, there must be enough place for the applicant or the applicant and his or her family members. 

The Letter of Invitation is not always required by the Indonesian embassy; however, it is strongly advised to submit one even if it is not required.

A sponsorship letter is required to apply for a social visa to Indonesia. 

It is an official invitation in which a specific person confirms the purpose of the visit and attests that the applicant has sufficient funds, has no intention of illegal work, commits to respecting Indonesian laws, and will leave the country when the visa expires.

Who Is Eligible To Be A Sponsor?

It is critical to carefully select the individual who will vouch for you. Anybody can come as a sponsor. This must be a significant Indonesian citizen with a valid ID. The name of the sponsor will appear on the visa. 

Visas can only be extended to the region where the sponsor is registered. If you are heading to Bali, for example, your sponsor must have a Balinese registration | ID card | Balinese KTP.

Also, keep your sponsor’s ID | KTP validity period in mind. If the ID is expired, visas cannot be granted or extended.

  If you intend to handle the extension of your social visa on your own, an in-person visit from the sponsor is essential when applying for each renewal.

  If you apply for a visa extension through an agency, the sponsor’s presence is not required. When applying for a social visa, you must present the following documents:

  • Sponsor ID copy 
  • Sponsorship letter

They need a copy of the main page of your passport that is valid for at least 6 months after the date of arrival in Indonesia, as well as information on when and where you want to apply for a visa, month, nation, and city.

The documents will be ready within a day.

Steps To Obtaining An Indonesian Visa 

Follow the procedures below to apply for an Indonesian visa:

  • Determine whether you need to apply for an Indonesian visa.
  • Understand when it is appropriate to apply.
  • Determine the sort of Indonesian visa you require.
  • Determine where you should file your application.
  • Complete the appropriate Indonesian visa application form. 
  • Gather the documentation needed for an Indonesian visa.
  • Schedule a visa appointment.
  • Go to the visa interview 
  • Submit your biometric data.
  • Pay the visa charge.

Are You Going To The Embassy For A Visa Interview?

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 The visa officer at the Indonesian embassy will review your application and ask you questions if anything is unclear. It is ideal if you answer these questions truthfully. 

Typical visa interview questions in Indonesia include:

  • What is the reason for your vacation to Indonesia? 
  • Do you know anyone who lives in Indonesia? 
  • What is your present job? 
  • How long have you been in your current job? 
  • When will your studies end if you are a student? 
  • How are you going to support yourself in Indonesia? 
  • Have you ever visited other countries? 
  • Who is going to pay for your trip to Indonesia? 
  • When you return from your trip, what are your plans?

The following are common reasons why your Indonesian visa application was denied:

  • Insufficient Money: You must be able to afford your journey to Indonesia and produce documentation to prove it.
  • Failure To Produce Proof Of Accommodation: You must be able to show where you will be staying in Indonesia, which you may easily do by presenting a hotel reservation in Indonesia.
  • Departure Evidence: The visa officer believes you will not return to your home country; you must state that you intend to depart Indonesia and return to your home country before your visa expires. You can accomplish this by submitting documents demonstrating your ties to the area in which you live, such as an employment letter or confirmation that you own your home. etc.
  • No Proof Of Residence: You must be able to prove that you can live in the country of your residence legally, so you must provide proof of residence.

Visa Requirements For Indonesia

The following documents are necessary for an Indonesian visa application:

  • Passport.
  • Passport-size photos, as required by Indonesia visa photo requirements.
  • Indonesia Form for requesting a visa.
  • Travel arrangements must be documented.
  • Evidence of Accommodation in Indonesia.
  • Evidence of Adequate Financial Resources.
  • Invitation to visit Indonesia.
  • Cover Letter (for Business Travelers).
  • Payment of Visa Fees in Indonesia.

Your Passport

When applying for a visa, you must submit your passport to the Indonesian Embassy or Consulate. The passport must include:

  • Be valid for at least six months after the application date.
  • Have at least one blank visa sheet (additional blank pages are necessary for other visas, such as the retirement visa).
  • It must be in good working order.

A copy of the necessary pages of your passport, such as the personal information page and previous visas and entrance stamps, may also be requested.

Visa Photo Requirements For Indonesia

Another criterion for an Indonesian visa is the submission of 2 to 4 recent photographs of oneself that match the following criteria:

  • Dimensions: 3cm x 4cm (depending on the Embassy/Consulate) or 4cm x 6cm (depending on the Embassy/Consulate)
  • Depending on the Embassy/Consulate, the background can be white or red.
  • Within the last three months
  • Your face should be visible, and you should be looking straight ahead.
  • You must maintain a neutral expression.
  • No headgear is permitted unless worn for religious reasons. Even so, the face must be visible.
  • If you wear prescription glasses, they must not be glare-free, have thick rims, or be too large.
  • The photograph must be adhered to the proper location on the Indonesia Visa Application Form with an adhesive/paper glue (not a stapler or staples).

Visa Application Form For Indonesia

Various Embassies/Consulates have different rules on where to download or fill out the visa application form. Some provide it on-site, while others allow you to print it yourself or finish it online before applying.

You must submit at least one copy of the Indonesia visa application form together with the rest of the required documentation in all situations. 

The visa application form must include the following information:

  • Complete
  • Include all relevant details.
  • Be signed (minors must have a parent or legal guardian sign the form)
  • Include a self-portrait, as mentioned above.

Evidence Of Travel Arrangements

Proof of travel preparations, such as a flight schedule, is also required for Indonesian visas. You must submit an itinerary or electronic ticket reservation with your full name and dates of arrival and exit from Indonesia.

Accommodation Proof In Indonesia

As part of the Indonesia visa requirements, proof of accommodation can be:

  • Hotel reservation/booking.
  • If you intend to stay with friends or family members/relatives, an invitation letter from the host is required.
  • Confirmation from a vacation operator of holiday excursions, or rental agreement/contract.

Evidence Of Adequate Financial Resources

When applying for an Indonesian visa, you must demonstrate that you can support yourself financially during your stay. Bank statements from the last three months, properly issued by your bank, can serve as proof of sufficient cash. 

A one-month stay will cost you around $2,000 USD.

If you have a sponsor who will cover your expenses, such as a hosting firm for business travellers, they must produce proof of their sponsorship.

Visa Fee For Indonesia

When applying for an Indonesian visa, you must pay the following non-refundable fee:

  • USD 50 for a single-entry tourist visa
  • Tourist/Visit/Business Visa with Multiple Entrances: USD 100
  • Six-month limited stay visa: USD 50
  • USD 90 for one year
  • USD 160 after two years
  • USD 35 for a visa on arrival

Documentation Of The Visa Fee Paid In Indonesia

Since there is no single accepted method of paying the Indonesia visa fee, proof of payment will be determined by the Embassy/Consulate and whether you are paying by mail or in person. 

On their websites, you may generally find payment method information. Sometimes a Money Order is required, and other times you can pay with a Credit or Debit Card.

Visa Requirements In Indonesia By Visa Type

Additional documents will be required for the application, depending on the type of Indonesian visa you request.

 If you are applying for a long-stay visa, such as a work or study visa, you will need a sponsor in Indonesia to assist you in obtaining authorization from the Indonesian Immigration Department. 

You must submit your sponsor all of the required application paperwork.  

See below for the Indonesia visa requirements based on your travel purpose:

Indonesian visas for long-term purposes are usually applied for in Indonesia, and you only have to pick up the visa or submit additional documents to the Indonesian Embassy in your country. This is why you need a sponsor.

Visa Requirements In Indonesia By Country

When it comes to Indonesian visas, citizens of a number of countries do not require one – at least not for short-term, tourism purposes. If you are a citizen of one of the nations on this list, you can visit Indonesia without a visa for up to 30 days. 

At the entry point, you merely need to show your passport and ticket to the immigration officers.

If you are eligible for an Indonesia Visa on Arrival, you can obtain the visa at the airport in Indonesia with fewer requirements:

  • It’s your passport.
  • A round-trip or onward flight ticket.
  • The fee for obtaining a Visa on Arrival.


As we conclude our guide on crafting invitation letters for Indonesia visas, your words now hold the power to invite guests into the heart of this diverse and enchanting nation. Through thoughtful and inviting letters, you’re not just aiding visa applications; you’re weaving a bridge that connects your guests to the rich tapestry of Indonesia.

May your invitations be a key to unlocking unforgettable experiences amidst the beauty of its islands and the warmth of its people.

Journey Invited!

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